Check you're on track for profit by adding projected supplier costs to your P&L

This page explains how to fill in the direct costs section of your forecast from supplier-level estimates. Learn how to add all your costs and generate your total title costs built up from each supplier.

These supplier-level costs are reflected on the P&L.

When do you follow these instructions?

Do: If you want to set supplier-specific costs and produce supplier-specific purchase orders.

Don’t

  • If you only have one supplier providing all the services related to the direct costs
  • If it doesn’t matter which supplier fulfils the services
  • If you’re not going to produce purchase orders from the system
  • If any of the above: read Add forecast costs to your Profit & Loss

1. Go to the production run

Go to Work > Production

If there is already a production run for this work, click on its name to edit it.

2. Or add a production run

Click the Add button.

Choose the relevant products and choose a stock delivery date.

Click on the name of the production run to edit it.

3. Go to the cost estimate section

On the production run’s edit page, scroll to the Cost estimates section.

You see your cost groups and categories.

What are cost categories (also referred to as component bundles?)

In an ideal world, as publishers, we would forecast production costs in great detail. We’d have a forecast of how much the binding is going to cost, how much the jacket or cover costs, and another cost for the paper itself. The printing, the embellishments, the finishes and the delivery would all be split out so we could see exactly how much printers were charging us for each component in our print orders. In reality, however, the numbers that appear on printer estimates are at a much lower level of detail. We have to make do with whatever numbers our printers are willing to share.

Consonance attempts to get the best of both worlds. It lets you store the specification details of each component of a print separately, so that you retain a lot of information about your print plans, and so that you can send those plans through to the printer on an order which contains sufficient detail for them to know what it is that you want. Then, the system lets you bundle any of these components together for the purposes of getting a price. So, for instance, if your printer insists on giving you a single price for the print, the paper, the binding and the delivery, add these four components to a bundle and record the printer’s single price against it. You get to store the detail of a print’s spec, and as much or as little costing information as is available.

 

What if the finance codes aren’t there?

If you just created a production run, or finance codes are not set up for your company account on Consonance, you might not see the component bundles.

If you just created the production run, refresh the page. The finance codes are set up in the background and need a few seconds to be created.

If finance codes are not set up for your company account, contact us.

4. Add your suppliers

Your next task is to add costs to each relevant cost category, for each relevant supplier. Consonance sets up one placeholder supplier, but you can add more. To add a new supplier to this production run, click on the add button.

In the dialogue box that appears, choose the supplier from the dropdown. The dropdown contains all contacts who are marked as suppliers.

Click Save and scroll to the costs section. You now have another supplier’s column.

Go down the columns, ticking the boxes to show which component bundles are relevant to which supplier.

Click Save.

5. Add your costs

Next, add a cost to each relevant component bundle line. Click on Add a cost, or 0.00, depending on which is present on that line.

If you clicked on Add a cost, fill in the form that appears. Click Save.

When the page refreshes, you see your costs.

Where do you get the costs from?

You may be emailed costs outside of Consonance, or are making a rough guess, in which case type the costs in against the appropriate component bundle and supplier. You may wish to use scales to calculate costs. Read Get costs from scales then return here to type them in against the appropriate component bundle and supplier.

Continue adding costs by supplier, by component bundle. Once you are finished, tick Yes at the bottom of the form if you want the costs to appear on the P&L.

6. Review your costs on the P&L

You see your costs reflected on the forecast P&L. To see them, go to Work > P&L.

Scroll to the Direct costs section to see your costs reflected there.