1. Go to the production page of your work.
Go to Work > Production.
2. Add a new production run
Click the Add button. Fill in the form, then click Save.
Provide a rough delivery date. This is so that you can differentiate between this production run and a reprint in 18 months time. It doesn’t have to be precise – it should be enough to roughly indicate which month or year the print run occurred in, for your ease of reference. You’ll add more precise delivery dates by destination later on.
Which products should I tick?
The pop-up gives you a checkbox for each of the work’s products. You might want to print a hardback and a paperback together, getting economies of scale on printing the paper block and then splitting the print at the binding stage. Or you might have co-editions to print on one run, changing a black plate for the language. Tick the products which you want to be included on this production run.
3. Review your new production run
Click on the name of the production run.
The production run edit page is split into four sections:
- Specs (specifications): contains information about the physical dimensions and descriptions of the product.
- Costs: where you forecast the costs of the production run.
- The purchase order: where you see what sales have been forecast, and plan the production run and delivery quantities accordingly. Then you can review your order, and download and send the POs for the production run.
- Project management: where you set up assumptions for the production run, such as team members and finance codes.
4. Fill in the Specs section
Fill in the specs section of the form according to your requirements.
The specs section allows you to define the physical specification of the products at a level of sufficient detail to be able to send a PO to the printer or supplier. The page contains sections in a tabular format for you to add and edit things like the cover specs, the binding, the paper stock, and any embellishments, finishes, origination and extra parts. This page is intended to be used by people familiar with book production terminology: you’ll require an understanding of printer terms such as 4/4, spot UV, and of paper stock names.
5. Fill in the costs section
To fill in the costs section, read Add forecast costs to your Profit & Loss.
6. Use the purchase orders section
To use the purchase orders section, read Generate a supplier purchase order.
7. Manage the project management section
The project management section allows you to fill in and review the following information.
- External team members, if you want to capture who’s involved in this production run
- Notes. Please don’t use this notes field for data which should properly be stored in a more specific field.
- Finance codes which are set up at a company level, but which you can refine as a one-off here if necessary
- An audit trail so you can see the history of changes on the production run.