Store information about people and organisations so everything is in one place

Add new contacts by typing the name and choosing Create [name] as a person or Create [name] as an organisation from the contact dropdowns in the system, or click to add a new contact from the contacts page.

1. Click to add a new contact from the contacts page

Go to People > Contacts and click the Add button.

2. Choose contact type

Choose whether you’re adding a new person or company.

3. Provide basic info

Provide a name if it’s a company, or at least a last name if it’s a person. Add information on this page, such as the address, phone number, email and relationships, by clicking on the add links available.

Tick one or more checkboxes in the Contact types section. These allow your contact information to be used throughout the system. If the contact is a book author or illustrator – or if you want to be able to choose the contact as a book contributor in any role – tick Book contributor.

4. Click Save

Other fields on this page are optional.

Notes

Contributors versus non-contributing payees

Contacts can be associated with works in two main ways: contributors are contacts that need to be included in ONIX information. Non-contributing payees are contacts that need to be paid in association with a work, but not necessarily publicly attached to the work, such as an agent or literary estate.

Pseudonyms

Pseudonyms require two separate contacts. The contact associated with the work as a contributor should be the pseudonym, so that information is sent out in ONIX and used on AIs, etc. Use the Address as contact field for internal reference on who the pseudonym represents, if necessary.

The second contact should be set up with the legal name and should become a non-contributing payee on the work via a payee split within the contract data. Read more about that in the contract editing documentation.

All docs about Contacts