This is particularly valuable when you have a new work to create that is almost the same as an existing work. If the work you want to add is not similar or closely related to an existing work, then it is probably better to create a work from scratch.

For example, if you produce an annual publication Guide to Motor Vehicles which you re-issue every year, it is likely that the majority of metadata is going to be almost the same when you create a new work.

What will get duplicated?

Refine what is to be duplicated by selecting the checkboxes when you click Duplicate work.

In the absence of any selections or a new title, here is what will be duplicated.

  • The work’s title metadata:

    • Title (the existing title will be prefixed with Duplicated from)
    • Subtitle
    • Title acronym
    • Alternative titles
  • The publisher and imprint

  • The associate publishers

  • The Open Access licence type and funding bodies

  • Subjects, audiences, and audience ranges

  • Ancillary contents (detailed illustration and other content)

  • The series (and products’ series) attributes

    • Part number, incremented by one if present
    • Year of annual is incremented by one if present (in entries of the form YYYY-YYYY, such as 2014-2015, each number will be incremented by 1, not 2).
  • Work edition information

    • Edition number, incremented by one if present
    • Year of annual, incremented by one if present
    • Edition statement
    • Edition type codes
  • The work’s products, and, for each product

    • The title and subtitle
    • The product form
    • Prices
    • Measurements
    • Extents
    • Ancillary contents
  • The work’s contract, including its royalty rates.

  • For products

    • The publishing status is set to 09: Unknown
    • No publishing dates (publish date, out of print date, trade announcement date, etc.) are set
    • No ISBN is assigned
    • All of the new work’s duplicated marketing texts and contributors are added to all products
  • If a work year of annual or edition number was present on the original, then the following actions are also taken:

    • A work derivation record is added, to identify the new work as a revision of the original work.
    • An edition type code of REV: Revised is added to the new work’s edition type codes, unless one was already present.
  • The product attribute Allow ONIX Exports? is set to the configured client default (normally Yes). However, in general, no ONIX messages can be sent until a product has a publishing date and/or a status other than Unknown, so effectively no ONIX can be sent for the products of a newly-duplicated work.

1. Go to the Work page

Browse or use the search to go to the work.

2. Duplicate the work

Click Tools at the bottom of the local sidebar and click Duplicate work.

3. Make selections

Choose what you do and don’t want to duplicate and enter a new title, optionally. Click Duplicate and you’ll be taken to the newly duplicated work.